More than 70 percent of education leaders agree that digital transformation is critical to institutional success, a 2021 Hotwire survey reports. And it’s easy to see why. As the pandemic continues to multiply administrative headaches, a little technology can go a long way in reducing admin workloads.
Starting this process is easier than you might think. You can “go digital” by using scanning apps to convert paperwork to paperless documents. You can “stay digital” by digitising document workflows with e-signature tools. And you can truly “be digital” by automating your school’s workflows and systems. Dax Data, local Adobe distributor, has the expertise to guide your institution on this digital journey.
Start your school’s digital transformation
Making the switch to digital documents is simpler than you might expect — and it can start at the individual classroom level. Many teachers and admins now use the Adobe Scan app to convert paperwork into high-definition PDF files. It uses the device’s onboard camera to capture a photo of any document, the app then exports a PDF file, which is easy to share via cloud-based apps or email.
Plus, in today’s remote-work world, most parents and students have found they are more comfortable with digital documents than with paper ones. So by converting paper forms to PDFs, your staff can create a sense of continuity between remote learning environments and your brick-and-mortar location — helping ease the transition back to in-person education.
Adobe Acrobat supports that transition by building on Scan’s functionality — making it easy to convert any paper form into a fillable PDF file, which can even be pre-filled with the most likely responses to common questions – the resulting PDF can then be stored in the cloud. What’s more, PDF forms can be electronically signed in seconds — reducing processing time to just hours or even minutes per form.
“Stay digital” with e-signatures
25 percent of educators at both the K-12 and higher levels have switched to e-signatures over the past year. Adobe Acrobat Sign simplifies the process of electronically signing documents from any device, by automatically scrolling to each location where a signer needs to add their signature, the current date, or other information, and highlighting the relevant field.
Most conveniently of all, Sign can even save a legally binding signature collection for any user who creates an account. From consent slips and liability waivers to individualised education programme (IEP) forms, digital signature apps are helping parents, faculty and students handle forms more quickly and effortlessly.
Fully automate workflows and data management through cloud storage apps
A full 50 percent of educators cite “easier access to information” as the main driving force behind their digital transformation, followed closely by operational and time savings.
Adobe Creative Cloud supports seamless collaboration within your school’s digital workspaces, making paper filing systems obsolete. For example, from the moment an e-signed PDF arrives in your inbox, Creative Cloud can store it in a location of your choosing, organised for easy searching with just a few keystrokes. This toolkit also enables your team members to collaborate and annotate documents in real time — whether they are working on your institution’s premises, or from a verified device at a remote location.
To find out more about how to go paperless in the realm of education and take your next steps on the road to digital transformation, get in contact with Dax Data today. There is also an introductory promotion available making it even easier to get started.